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  • 5. The General Assembly
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  1. The General Assembly (GA) is the convention of all Members. There shall be an Ordinary General Assembly (OA) every academic semester; Extraordinary General Assemblies (EA) can be called by the Board or as determined in §5.9.
  2. The GA defines three types of majorities: absolute majority (at least 50% of all votes cast, rounded up), qualified majority (at least 50% of all votes cast, rounded up, and at least 50% of all votes from each school) and rigorous majority (at least 66% rounded up of all votes cast and at least 50% of all votes from each school). The Secretary announces at the opening of each assembly how many votes will be necessary for each type of majority.
  3. Any decision made by a GA shall be considered passed if the required majority is met and at least 20% of all Members cast their vote — be it in person or by absentee ballot — except where stated otherwise. Elections require no quorum.
  4. The GA conducts, at the written request of 5% of all Members — at least 10 persons —, a vote of no confidence against single members of the Board. It must be supported by a rigorous majority with a quorum of at least 30% of all Members casting their vote. After a successful vote of no confidence, the affected office is immediately refilled by an election. Candidates must be nominated along with the request for a vote of no confidence. The replacement is elected for the rest of the regular term. An intended vote of no confidence must appear in the agenda.
  5. The Ordinary General Assembly (OA) meets during the third week of every academic semester. The Secretary notifies all Members five days in advance of time, location and agenda.
  6. The agenda contains reports of the SG, the Treasurer and the Activities Coordinator. It provides time for elections and five minutes for each candidate to present herself. Any two Members may request from the SG that a topic of their concern is put on the agenda. Such a request must be made before the agenda is published.
  7. The OA elects the Board each spring semester. A SG leads the election. Details are regulated in §6.
  8. Amendments and changes to the Charta require a rigorous majority and must be announced in the agenda. Overturning decisions of the Board requires a qualified majority. All other measures require an absolute majority. The Board cannot overturn decisions made by the GA. The GA may not pass motions that exceed the budget. Decisions passed by the GA are binding for all Members.
  9. At the written request of 5% of all Members — at least 10 persons —, the Secretary shall call an EA. The EA must be held at least one day and at most 3 days after the request reaches the Board. The agenda of the EA must be contained in the request. The Secretary must inform the Members of an impending EA and its preliminary agenda immediately. Up to one day before the EA, any 5% of the Members or any Board officer may add topics to the agenda as long as such added topics do not contain changes or amendments to the Charta. The EA may vote only on motions contained in the agenda.
  10. A member of the Board shall call for an EA to refill her office if circumstances occur that make it impossible for her to stay her term.
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6 Comments

  1. In 5.4 the vote of no-confidence that can be cast against one person in a position, has to be clearly separated from the "vote of trust" towards the board as such at the end of the term.

    In 5.5 the necessity to take minutes of the Assembly has to be mentioned (assured that the minutes are taken, published and publicly accessible).

  2. Preliminary draft of the changes:

    (8) Amendments and changes to the Charta require a rigorous majority and must be announced in the agenda. Overturning resolutions of the Board requires a qualified majority. All other measures require an absolute majority. The Board cannot overturn decisions made by the GA. The GA may not pass motions that exceed the budget. Decisions passed by the GA are binding for all Members.

    (9) At the written request of 5% of all Members, the Secretary shall call an EA. The Board decision to hold an EA must be achieved at least one day and at most 3 days after the request reaches the Board. The agenda of the EA must be contained in the request. The Secretary must inform the Members of an impending EA and its preliminary agenda immediately. After the Board decision on an EA is publicly announced, the preparation for the EA can take at most up to one week. Up to one day before the EA, any 5% of the Members or any Board officer may add topics to the agenda as long as such added topics do not contain changes or amendments to the Charta. The EA may vote only on motions contained in the agenda.

    (10) A member of the Board shall call for an EA to refill her/his office if circumstances occur that make it impossible for her/him to stay her/his term.

  3. The question of majorities, quotas, and the vote of non-confidence is still under discussion. No definite suggestions or re-formulations have been proposed yet.

    The formulations presented here are suggestions based on the results of the group discussions.

  4. (9) At the written request of 5% of all Members, the Secretary shall call an EA. The Board decision to hold an EA must be achieved at least one day and at most 3 days after the request reaches the Board. The agenda of the EA must be contained in the request. The Secretary must inform the Members of an impending EA and its preliminary agenda immediately. After the Board decision on an EA is publicly announced, the preparation for the EA can take at most up to one week. Up to one day before the EA, any 5% of the Members or any Board officer may add topics to the agenda as long as such added topics do not contain changes or amendments to the Charta or the request for the vote of non-confidence. The EA may vote only on motions contained in the agenda.

  5. 4. The GA conducts, at the written request of 5% of all Members, a vote of no confidence against single members of the Board. An intended vote of no confidence, including the bases for such request, must appear in the agenda at least 5 days before the GA. It must be supported by a rigorous majority with a quorum of at least 20% of all Members casting their vote. After a successful vote of no confidence, the affected office is immediately refilled by an election. Candidates must be nominated along with the request for a vote of no confidence. The replacement is elected for the rest of the regular term.

  6. 7. The OA elects the Board each spring semester. Details are regulated in §6.