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The following text is a copy of the attached PDF document.
Bremen, August 24th, 2004
Dear IUB member,
so far the use of Peer2Peer (P2P) software was tolerated at IUB as an added service to the community. Unfortunately, related to this kind of software, material was found on an IUB computer lately, which raised serious jurisdictional issues, and had the potential to harm the image of IUB to the public and to jeopardize its mission.
In addition, the use of this file sharing software over the last months in the IUB network and on IUB computer equipment repeatedly lead to heavily increased network traffic harming the primary mission of IUB. Also, as IUB has to pay for its network traffic, overuse of P2P software lead to high and unneccessary costs for IUB.
P2P installation software is a foremost means to spread various malware (malicious software, e.g. virus, worm, spamming, spyware, adware). In the past, P2P repeatedly was the source of outbreaks of computer virus infections on campus, because being activated by the user behind the outer firewalls effectively subverting IUB's defense perimeter. Software downloaded via this means from dubious sources are another significant source for malware spread on IUB's computer property.
In addition, malware on infected computers, generating massive amounts of spam mails (unsolicited advertisements, usually with dubious content), sent out through IUB's network put high load on IUB's mail server infrastructure and harmed the operation of workstations. The resulting spam mail floods even led servers of third parties to block emails originating from IUB and hence potentially led to business detriments to IUB.
Overuse of IUB file space on servers due to massive storage of video and audio material led to impairment of the regular work of other IUB users. The storage misuse was multiplied due to automatic file replication and backup space to further servers. Hugely increasing roaming profiles not only filled several file servers, but also required high network traffic during login and logout, consequently resulted in long waiting times, leading to complaints.
In addition, the material shared to the outside world were often suspected to constitute copyright violations and had also the potential to constitute a felony. Numerous requests by rightful stakeholders were received at IUB, harming its reputation and opening possibilities of lawsuits against IUB as an institution, its representatives, or individual members of the university.
Fighting these P2P software issues usually requires manual intervention, investigation, and pursuance of complex tasks by IUB's staff members, resulting in high workload, significant labor costs and degradation of regular support services.
Therefore, the Academic Council has decided to disallow any further use of Peer2Peer software on IUB computer equipment, and the use of IUB network (including WLAN), storage or any other resource for Peer2Peer software use. IUB members have to remove any Peer2Peer software from their computers provided by IUB. No Peer2Peer software is allowed to be installed anew on IUB computers. No computer equipment, including privately owned, is allowed to use IUB network (including WLAN), storage or any other resource for Peer2Peer software file sharing. Also, other file serving software to the outside network world (e.g., http server, ftp server, ...) are not allowed in the same manner on IUB equipment, if not explicitly approved by IUB; privately owned computers are not allowed to provide these other file services employing IUB's network (including WLAN) or any other IUB resource.
Peer2Peer software disallowed at IUB in this manner, including usage on privately owned computers, specifically include, but are not limited to:
BearShare, BitTorrent, Blubster, DC++, DirectConnect 2, eDonkey2000, Overnet, eMule, Gnutella, Grokster, KaZaA, Morpheus, Shareaza, WinMX, Yaga.
Peer2Peer network protocols disallowed at IUB in this manner specifically include, but are not limited to:
BitTorrent, DirectConnect, donkey, FastTrack, Napster.
Be also reminded, that downloading, storing, and/or distributing (inside and outside the campus) of unlicensed copyrighted material is disallowed by European and German federal law, and is also a violation of IUB's "General Policy Governing the Appropriate Use of Computer Resources" (http://www.iu-bremen.de/affairs/policy/30229/). Copyrighted material includes, but is not limited to, images, videos, and software.
Infringement of this directive or IUB's "General Policy Governing the Appropriate Use of Computer Resources" can lead to consequences based on German labor law for employees, or, for students, lead to consequences regarding their immatriculation or study at IUB.
Dr. Fritz Schaumann