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Note
titleSpam

Having an email auto-reply also means automatically replying to spam emails, thereby validating your email account to spammers and increasing the amount of spam emails you will receive in the future. For more information see How to configure Jacobs Email for SPAM filtering.

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Configure vacation messages being sent as automatic

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replies for Jacobs Email

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In the web interface click on Options -> Out of Office Assistant.

The web interface also allows to restrict out of office replies to be restricted internally, or to known senders.

The web interface also allows to specify a time interval in which to apply the out of office message.

Deactivation

While using MS Outlook and reading Emails, click on Tools -> Out of Office Assistant..., activate the "I am currently In the Office" option, and click on "OK", or use the web interface.

with MS Outlook

Click on 'File" in the upper left corner

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Now click on 'Automatic Replies'

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Choose 'Send automatic replies', options (e.g. time range or rules) and the text that should be send automatically, then click 'OK'.

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Tip
titleUse this standard text for your automatic replies


Vielen Dank für Ihre Nachricht.
Zur Zeit bin ich nicht im Büro. Ab dem 14.10.2019 bin ich wieder für Sie erreichbar und beantworte Ihre Email. Bis dahin habe ich voraussichtlich keinen Zugang zu meinem Email-Postfach.
Ihre Nachricht wird nicht automatisch weitergeleitet. In dringenden Fällen wenden Sie sich bitte an <substitute>:
<Substitute Name>
Phone: +49 421 200-1243
xyz@jacobs-university.de <mailto:xyz@jacobs-university.de>
Mit freundlichen Grüßen
Maxine Mustermann
***
Thank you for your email.
I am away from the office until October 14, 2019.
During that time I will have no access to my emails. I will respond to your request as soon as possible after my return.
Your email is not forwarded automatically. In urgent cases please contact <your substitute>:
<Substitute Name>
Phone: +49 421 200-1234
xyz@jacobs-university.de <mailto:xyz@jacobs-university.de>
Best regards,
Maxine Mustermann



Now you can see that automatic replies are turned on

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You can also use the web interface in Office 365 to configure your vacation message / automatic replies

In Office 365 click on 'Settings' (the gear icon in the upper right corner) and choose 'View all Outlook settings'

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Under 'Mail' > 'Automatic replies' you can configure text and options for your automatic replies. To save your text and settings click 'Save' in the upper right corner of the settings window.


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Deactivation

In MS Outlook simply click on 'Turn off' after starting Outlook

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In Office 365 click on 'Turn off' in the upper right corner, after logging in 

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