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Dear new computer user at Jacobs University,

welcome to Jacobs University and it's rich and diverse IT world!

IRC-IT as the central IT department of Jacobs University provides you with a [wide array of technology and services] in the area of information technology and telecommunication at Jacobs University.

These pages will give you the most important information to get you started using our services and technology. Also, most relevant procedures and policies are laid out, please consider them carefully. Jacobs University and especially IRC-IT is still an evolving environment. Please expect changes in service and infrastructure during your stay.

Latest information regarding IRC-IT's services can be found on the IRC-IT home page at http://teamwork.iu-bremen.de/display/ircit/. Feel free to explore. You can stay tuned by reading or subscribing the IT Blog.

All the best for your stay at Jacobs University,
Dr. Torge Schmidt, CTO

Table of Content

First Steps Upon Arrival

The first steps, IT-wise, when you arrive at Jacobs University are:

  1. Pickup your domain account and email account at IT Service Desk.
  2. Login to your computer.
  3. Setup your email client.
  4. Set yourself a CampusNet password.

IT Service Desk opening hours are 10:00 to 11:00 (Tue-Fri) and 15:00 to 16:00 (Mon-Fri), the office is CC 3-255, in the Campus Center, elevator button "2". You have to bring a passport or Personalausweis to identify yourself.

This document is online at http://teamwork.iu-bremen.de/x/hhQ.

Logins

Upon your arrival at Jacobs University, you will receive several logins:

Windows Domain Account

You will have to pick up the login information at the Service Desk for Faculty and Staff by identifiying yourself with an official document, e.g. passport. Opening hours are 10:00 to 11:00 (Tue-Fri) and 15:00 to 16:00 (Mon-Fri), the office is CC 3-255, in the Campus Center. For more information regarding IT-Support, see the page Service Desk for Faculty and Staff.

Depending on your Jacobs University membership, the Windows domain your account belongs to will be:

Employee Status

Windows Domain

Account Expiry

Admin member

IUHB01

6 months

Faculty or non-admin staff member

IUHB02

3 months

Graduate or Guest member

GRADUATESTUDENTS

3 months

You will need this account to login to your PC/Laptop.

On the login screen, ensure that you select the appropriate domain in the selection box.

You will also need this account to print on network-based printers.

The password can be changed by either using your PC/Laptop (hit "CTRL-ALT-DEL", click "Change Password...") or by following How to change the Windows domain password from the command line. There is also a Windows computer available at the Service Desk for Faculty and Staff which you can use during office hours to change your Windows domain password.

For more details see [How to login with a Windows Domain account].

Admin Email

Only Jacobs University's administrative staff members will have this email account. It is reachable only from within the admin network.

Access to that mail box is usually done with the Microsoft Outlook Mail Client, as it also enables using the calendar and delegating rights on Emails, Contacts, and the Calendar.

To access the admin email server from outside the admin network, use VPN Access. You can either

Web Address for Admin Email

http://admin02.iuhb01.iu-bremen.de/exchange/ (admin network only, use VPN from the outside)

Access to admin email via web interface requires login to the Exchange server with the "IUHB01" Windows domain account. If the Microsoft Internet Explorer is used to access the web interface, login is done transparently.

You can change your admin email password by changing your Windows domain password as described above.

Client Configuration

Admin users don't have to configure their email client upon first use. The information given here is for reference.

The Exchange server to configure in Microsoft Outlook is "admin02.iuhb01.iu-bremen.de". Logon credentials are taken transparently from your Windows login if you used your Microsoft Windows domain account as described above.

If you are using the Exchange Server Web Interface to access your emails, the username to enter is your Windows user name and the associated password as decribed above. It does not have a dot in it!

The email address external users will use to send emails to you can be found in the Jacobs University directory at http://www.iu-bremen.de/directory/ or by searching for your data at http://ircitweb.irc-it.iu-bremen.de/ldap-search.php (internal).

For a more detailed discussion of Windows domain names and account notation see [How to login with a Windows Domain account].

Jacobs University Email

If you are not an admin member, you will have an Jacobs University Email address, which has a dot in it and ends with "@iu-bremen.de".

You will have to pick up the login information at the Service Desk for Faculty and Staff by identifiying yourself with an official document, e.g. a passport. Opening hours are 10:00 to 11:00 (Tue-Fri) and 15:00 to 16:00 (Mon-Fri), the office is CC 3-255, in the Campus Center. For more information regarding IT-Support, see the page Service Desk for Faculty and Staff.

Jacobs University Email passwords will not be send by email or by post and will not given on the telephone.

Web Address for Jacobs University Email

The web page to access Jacobs University Email world-wide is https://mail2web.iu-bremen.de.

You can change your Jacobs University Email password by following How to change the Jacobs University Email password.

Contrary to popular belief, Jacobs University is NOT filtering emails for spam. See [How to configure Jacobs University Email for SPAM filtering] for the reason and how to set it up yourself.

Client Configuration

To configure Microsoft Outlook to access Jacobs University Email, follow the quick guide at How to configure MS Outlook for Jacobs University Email or the [Configure MS Outlook 2000 for Jacobs University Email Tutorial] with pictures.

If you would like to access Jacobs University's LDAP directory server for email address lookup in your email client, follow [How to configure Email Client for LDAP Lookup].

Mailing Lists

Each non-student member of Jacobs University is member of the mailing list "iub-users" with his/her Jacobs University Email address. This list is mandatory to read, it is the official communication channel of Jacobs University to it's non-student members. It is a moderated list to ensure, that only Jacobs University representatives send out information. Not knowing content of that list is not acceptable!

Mandatory Mailing List

"iub-users" is a mandatory mailing list to read. Emails on that list have "IUB_OFFICIAL" in the subject line.

In addition, each new Jacobs University member is member of the mailing list "iub-talk" for various chit-chat, and "iub-events" to propagate events on and off campus. Both lists are not moderated and free to post on for each Jacobs University member.

You might want to setup filters in your email client or on the Jacobs University Email mail server via the web interface https://mail2web.iu-bremen.de/.

The comprehensive list of Jacobs University's mailing lists is available at http://lists.iu-bremen.de/mailman/listinfo. If you would like to know which lists you are on, follow the procedure at How to know which mailing lists you are subscribed to. Everyone at Jacobs University can setup and run mailing lists. See Utilizing Mailing Lists for details.

Lists are usually not administrated by IRC-IT. If you browse to a mailing lists's information page, in the footer is the list of administrators' addresses. Please contact them upon inquiries.

See Utilizing Mailing Lists for a comprehensive discussion of mailing lists at Jacobs University.

CampusNet User Name

CampusNet is also known as Jacobs University's "University Information System". Your CampusNet user name usually consists of the first letter of your first name and then your lastname, up to 10 characters. There are special rules for handling conflicts.

If you are unsure, what your CampusNet user name is, or if you have an account at all, you can find out yourself by following [How to know your CampusNet user name].

If you ensured that you have a CampusNet account, you can then set a new password for yourself by following [How to set a new CampusNet Password]. You need to have Jacobs University Email or Admin Email working for you to receive the link and password.

Web Address for CampusNet

The web page to access CampusNet is https://campusweb.iu-bremen.de.

This works only on campus. You will have to use VPN Access for off-campus access to CampusNet.

The CampusNet password is also your password for other systems and applications, like LDAP, VPN Access, and

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teamwork (this very site)

.

Please note that after changing your CampusNet password it will take up to 30 minutes until other systems will be accessible with the new password.

Some Jacobs University members will also receive a CampusNet Client password, which is different from the CampusNet Web password!

CampusNet accounts will not work before the date of begin of employment. Also, it might take up to three weeks from the personnel department receiving a signed work contract until a CampusNet account is available. Please plan ahead.

Telephony

Usually, Jacobs University members have a telephone available. A PIN code is used to access the telephone menue. There is also a web interface to the "Xpressions" system to access the attached voice box, forward fax messages, configure the phone etc.

You will get the telephony PIN from your predecessor or team assistant. Please contact Service Desk for Faculty and Staff, if the telephony PIN can not retrieved.

Web Address of Xpressions

The URL to access phone configuration is http://xpression.iu-bremen.de/.

The telephone manuals can be found at Telephony Device Manuals.

It is not possible to plug in any consumer device. Contact Service Desk for Faculty and Staff if you require a non-standard device.

Network Access

Jacobs University's network is separated in various subnets.

Generally, there is no pre-requisite for connecting a device. Computers issued by IRC-IT are correctly pre-configured. If you bring your own computer, use "Automatic Configuration" or "DHCP Configuration" for getting network parameters of Jacobs University upon connection.

Do not use hard-wired IP-addresses!

Also, WLAN access is possible without prior registration. See [WLAN Access] for details and [WLAN Access Credentials] (requires login with CampusNet user name) for the shared secrets.

It is not acceptable for students to be connected to the admin network without close supervision.

VPN Access

Some services, like CampusNet, are only available while connected to Jacobs University's network. If you are off campus, you can use VPN Access to access those servics. The VPN account is the same as your CampusNet account.

It is also strongly recommended to use VPN Access if you are transmitting sensitive information via WLAN.

Web Address of WebVPN

The URL of WebVPN is https://vpn.iu-bremen.de. Read the warnings at VPN Access closely before using WebVPN!

Policies

Regarding IT operations, the following policies are of particular relevance:

If you would like to operate your own, private computer within Jacobs University's network, that is possible without prior registration. Though, you are obliged to follow the Requirements for Use of Private Computers in Jacobs University Network.

For a more comprehensive list of policies see Policies. There are various laws in Germany relevant for IT operation, see Legal for an overview. Please know and follow these policies and laws.

No Excuses

Ignorance is no excuse!

Miscellaneous

Contact details of Jacobs University's data protection officer can be found at Datenschutzbeauftragter (Data Protection Officer).

The procurement procedure for small computer accessories like network cables is explained at How to obtain computer accessories. IRC-IT does not sell or lend computer accessories.

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This very teamwork system

implementing a wiki and blog is a great tool for cooperation and collaboration in your daily work. You can also create your personal wiki home space easily. Other uses are sketched at [about:Possible Uses of this Site]. Logging in requires the CampusNet user name and password. It is a very new system at Jacobs University!

Confluence Tutorials

You can teach yourself by following the Confluence Tutorials.

IT Support

The IRC-IT home page is [Home Page of IRC-IT].

Web Address of IRC-IT

IRC-IT's home page, available world-wide, is at http://teamwork.iu-bremen.de/display/ircit/.

A long list of IT-relevant links is available at Link Collection.

You can search IRC-IT's knowledge base, documentation, how tos, FAQs and a lot more at IT Support, which is an ever-increasing wealth of information. Check back often or read the Blog! You might want to get acquainted with Jacobs University's teamwork system soon by working through the Confluence Tutorials.

You can also contact Service Desk for Faculty and Staff. Please mind the office hours and refrain from contacting staff directly; use the provided channels instead. The rationale is explained and in-depth information provided at Contacting IT-Support for Staff.

Remember the regular Maintenance Hours!

Essential Links

Home page of Jacobs University Bremen

http://www.iu-bremen.de/

Home page of IRC-IT

http://teamwork.iu-bremen.de/display/ircit/

Teamwork collaboration site

http://teamwork.iu-bremen.de/

CampusNet

http://campusweb.iu-bremen.de/

Webmail for faculty, staff, students

http://mail2web.iu-bremen.de/

Webmail for admin

http://admin02.iuhb01.iu-bremen.de/exchange/ (from admin network only)

WebVPN

http://vpn.iu-bremen.de/

This Page

http://teamwork.iu-bremen.de/x/hhQ

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