GSA Meeting, on November 5, 2009 from 13.00 to 14.00 at GSA Lounge.

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Meeting Participants







Old Protocols

(plus) Protocol of THISMEETING approved.
(minus) Protocol of THISMEETING not approved, due to REASON.


The idea is not to separate the Agenda from the Minutes. Instead, in preparation of the meeting, this templace can be used to fill out the headers forming the Agenda. Then, that Agenda can be filled with the content of the discussion to form the Minutes.



(thumbs up)

vote in favor of something

(thumbs down)

vote against something


assigned task, to be repeated in the task table below


something positive, or achieved


something negative, or not achieved


important issue

Constitution (10 min)

We will discuss this topics in the meeting before Nov. 11, 2009.

Topics for Graduate Students’ Assembly with President (10 min)

The President usually presents what has been going on in years before. Development of Research Centers, etc.
• We want to have room for open questions from the students.

o Welcome by GSA EB (5 min)
o GSA Board Presentation and Introduction of New Constitution plus voting system (10 min)
o President's Presentation on University Development (15 min)
o Question Answer for preselected questions (10 min)
o Open Question Answer (10 min)
o GSA Projects Discussion (10 min)
o 15,000 euro funds
o Complaints and problems within the Grad Community

The EB will send official invitations for old Board members, volunteers, etc. Ksenia (and someone else wants fo?) will send individual emails (to Programs, etc.)
The EB will make appealing posters, announcing the Assembly – Rose

How the meetings and projects will be divided (5 min)

Specific meetings should already be assigned. Spontaneous meetings can be assigned at the moment.
Example: CoF: 2 persons (Sneza and Ina). There are three Undergraduates.
Topics should be split between the GSA EB members to discuss at the meetings.
Ina: list of the Committees, etc. will be put up on the confluence and everyone will choose events to assist.

Pulse of the World and Graduate students' participation (10 min)

Rafael’s proposal: There is no Graduate student in the PotW. It is funded by Undergraduates. They emailed Rafael.
Rafael’s Proposal: to have a position for Graduate students at the Executive Board of the PotW.
EB: Everyone can submit articles (Graduate or Undergraduate) and they will be published. Everyone is allowed. There is no “Executive Board” and no representatives of students. It is only people who meet and want to write monthly reports about something. If a Graduate wanted to do this, he is of course allowed to do this.
Rafael: A Graduate student should be permanently in the PotW. (But there is no such thing). He knows a Graduate student who wants to do this.
Rafael will send an email with his proposal.

Response to Yuliya: Rafael did not mean to answer to the whole community, instead of discussing first in the EB.
Ksenia will send an email to her and the list that was involved with an official apology (first to the EB).

Discussion on Internal Honor Code (10 min)

It will be passed as a by-law after the Constitution has been approved.
We should all comment on the Honor Code, because there are many wording issues. Magda can also give opinion/recommendations about this.

Students' complaints (5 min)

No students' complaints at the moment.

Miscellaneous (5 min)

Martin: they split the bill for the singing instructor, half of it could be paid for by the GSA. The instructor costs 510 EUR. They want to improve the team building, by doing the event outside of Jacobs. There has to be a feeling of mutual trust, thus they have to get out of campus. They want to get more funding from outside. They also want to get a higher quality and have a more international repertoire (mid and long term outlook).

EB thinks: it is a preparation event, they have good and important reasons, but the GSA cannot fund closed weekend events. It is not an open concert.
Decision: not accepted.











Next Meeting

The next meeting will take place on November 12, 2009 from 13.00 to 14.00 at GSA Lounge.